Overtime Authorization

Overtime Authorization

Overtime can be authorized before it is worked. It can also be authorized once the times have already been downloaded from the terminal to Belina Payroll HR.

Bulk Pre - Authorisation

To authorize overtime for a group of employees prior to overtime having been worked:

- Select the Time Control Module

- Go to the 'Process', 'Authorise Overtime' then 'Bulk' menu options.

- Select 'Pre-Authorize' in the check box.

- Specify the date, slot and the number of hours to be authorized.

- Specify the User authorizing the overtime, whether to overwrite, add or not to alter the existing hours on the employees time card.

- Select the employees to be processed, Click on the 'Employees' button

- Using the range selection window select a range, or tag employees, to be processed

- Click 'Ok', then 'Ok'and 'Ok' as you exit the screens

- You have now pre authorised overtime.

After the event

Bulk post - authorisation is a procedure done to approve overtime after it is actually worked. To do this:

- Go to the 'Process', 'Authorise Overtime', then 'Bulk' menu options in the Time Control module,

- Move the radio button to 'Post-authorisation'.

- Specify the 'Date' from and Date 'To'.

- Specify the number of hours being authorized

Also specify the user authorising the overtime, whether to overwrite, add or not to alter the existing hours on the employees time card.

proceed to the bottom of the window and click on the employees button and on the range selection window that appears place a tick in the check box which says use tagging and the proceed to select the employees button as well.

Tick the employees for which you wish to authorise overtime for and click ok, then ok and ok again and you would have post authorised your overtime.B

Bulk Overtime Deletion

To bulk delete overtime go to the process menu,

select the Authorise overtime option and and select bulk delete.

specify the date and slot,

click on the employees button at the bottom of your window,

select the use tagging option and then proceed to select the employees option.

Tag the employees you wish to delete overtime from and then click ok, and ok and ok again and you would have deleted the overtime.