Process - Monthly payments on a weekly payroll

There are instances where there a monthly deduction is required from employees that are paid weekly.  

In order to spread the deduction equally over the month select 'Equal Monthly Payments' when setting up the Transaction Code.

For an example of setting up Equal Monthly Payments see the heading 'Deduction - Medical Aid' under this link.

To setup Equal Monthly Payments :

- Go to the 'Edit', then 'Transaction Codes' menu options

- Select the Transaction Code that is is to deducted monthly

- Place a tick in the 'Equal Monthly Payments' checkbox 

- Click 'Ok' to save changes

This will enable you to deduct the total monthly contribution over the number of payroll periods in the month.  Eg.  If the monthly contribution is $750 on a weekly payroll with 4 weekly periods in the current month then the Equal Monthly Payment will be $187.50.  

This prevents an over or under recovery in months where there are 4 or 5 payroll periods.