Bonus - Separate Run

There are a number of ways in which bonuses can be paid:

- They can be included on the current period payslip just like any other Transaction Code.  The net paid amount simply includes the bonus.

- They can also be paid in a separate pay run within the current period.  The current period pay is paid out first, a Net Pay Adjustment is then processed, then the bonus is paid out separately.  Both payments being paid in two separate runs within the current period.

- They can be paid in a separate bonus period.

Current period
If the bonus is being paid in the current period where the transactions for the period have already been paid, first check for, or create, a 'Net Pay Adjustment' Transaction Code.  Then to process a 'Net Pay Adjustment' which is explained in this link. A

'Net Pay - Adjustment' balances off the transactions already paid to avoid any possibility of a double payment of amounts already paid in the period.  Once this has been done process the bonus amount.  

If the bonus is a factor of Basic and one or more Transaction codes use the 'Dependencies' button - See the topic heading 'Dependencies' under this link.  When the Transaction Code is entered against an employee the value will be computed automatically.  It will also be possible to use 'Bulk Input' to put the bonus against a range of employees.

- If the bonus amount has been calculated outside the payroll then the value of the bonus can be entered against each employee individually using 'Payslip Input', 'Speed Input', or 'Spreadsheet Input'.  If the bonus was computed on spreadsheet it would also be possible to import the bonus amounts into the payroll.  See FAQ topic - 'Imports from Excel'.

Bonus Period

If the bonus is to be paid in a separate Bonus Period first check for, and if necessary insert a new period into the Period Table (List of Periods).  This must be done in a prior period to the bonus period.  To do this:

- Go to the 'Setup', 'Periods' and 'Pay periods' menu options

- Highlight on the period before which you would like to pay the bonus

- Click 'Insert', 

- Tick 'Bonus Period'

- Enter your start and end dates.  For a bonus period we suggest that you enter a specific date which will be the same for the Start and End dates within the month that you processing the bonus period.  

eg. Christmas Bonus being paid in Period 12 (Before Dec

Start Date 29/11/2022

End Date 29/11/2022

- Now go to to 'Accounting periods', click the down arrow and select the accounting period in which the bonus is being paid 

- Click 'Ok'

-You are now ready to do a period end into your bonus period (the system will inform you that the next period you are entering into is a bonus period when you do Period End)

Now process the bonus amount - (as detailed above).

NB This is done before period end.  You cannot convert the current period into a bonus period.  The bonus period must exist before doing a period end into the bonus period.  Also note that the period numbers will change for example if you have 12 periods for the year and you process bonus after Nov the Bonus period becomes period 12 and Dec Period becomes period 13. This will not change or affect your tax calculation for the period as the bonus period is only for a separate bonus payslip only.