Regulation dictates that seven (7) years of payroll records need to be available to ZIMRA for audit. For security reasons these records should be in PDF format. Information on a PDF report is difficult to change.
We suggest you keep (as computer files or as physical printouts) the following:
- Payslips (or Payslip Summary)
- Period Journal report
- Payroll Detail with detailed transaction listing per employee
- Payments reports especially the Bank Transfer report
- Third Parties reports like NEC, Pension, Trade Union and Medical Aid reports
- Leave detail report
- TaRMS report (or PAYE report) that includes all employees (current and previous) including those that may not have paid PAYE.
These reports can be printed every period or for a range of periods.
See this link for more information about viewing and printing reports.
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