Employee - Discharge

When an employee leaves employment records are kept for future reference.  Discharging an employee is done by entering a 'Discharged Date' against the employee in the 'Employee Master'. Discharged employees do not affect registration and help to keep the employee browse clean.  Deleting an employee is only advisable if the employee has no transaction data.

See this link to see how to Discharge Employees.

FUTURE DISCHARGE 

The 'Discharge Date' allows you to put in a future discharge date.  This allows you to enter a discharge date which allows processing on the employee for the periods up to that date.  

RE-ENGAGEMENT

Regardless of whether an employee has been terminated or not, their records stay in the database. Reactivating a terminated employee simply means that the system permits access to the employee's information. Employee information does not need to be re-entered, but it does need to be updated to reflect any changes that may have happened.

See this link to see how to re-engage an employee, Re-Engagement.

HIDE DISCHARGED EMPLOYEES

Employees that have been discharged can be dropped from view in the lists of employees by removing the tick in the top right-hand side of the 'Employee Master' and 'Payslip Input' tables.

REGISTRATION - EMPLOYEE COUNT

Discharged employees are not included in the count of employees for registration purposes. After discharging employees, re-login to update the employee count.

REASONS

Discharge reason - the reason why an employee is no longer to be paid.  

See this link to see how to set up different Discharge Reasons.

To apply a Discharge Reason against an employee leaving the organization:

- Go to the 'Edit', 'Employee Master', 

- Select the employee being discharged

- Select the 'Works Info' tab

- Type in the Discharged Date

- The system then asks 'Do you want to drop this period's transactions' 

- Select 'Yes' or 'No'

- Select the 'Reason' for discharge from the dropdown menu that is available.