The period journal should always balance. If the journal is not in balance then remedial steps need to be taken:
CALCULATION ROUTINE
The first step is to make sure the Calculation Routine has been run.
UNBALANCED REPORT
If the journal is still unbalanced, you can access a Payslip Summary report and use the dropdown menu in the range selection to select 'Unbalanced' that will produce a report which shows the amounts that are causing the problem.
To view this report:
- Go to the 'View', 'Payslips', and 'Payslip Summary' menu options
- Use the dropdown menu under 'View' on the top right-hand corner of the range selection
- Select 'Unbalanced'
- Then click 'Ok' to run the report.
This report will show you a list of the employees. Check each employee's transactions against 'Payslip Input'.
MULTI-CURRENCY PAYROLL
If the payroll is a multi-currency payroll the imbalance may be caused by exchange variances not showing on the reports. To check this:
- Go to to the 'Setup', then 'Global Defaults' menu options
- Ensure that there is a tick in the checkbox 'Display Exchange Variance on reports' on screen that displays.
DISCHARGED EMPLOYEES
- Ensure that discharged employees do not have transactions on their payslip input.
POSITIVE AND NEGATIVE AMOUNTS
- Make sure that deduction amounts are negatives and earnings are positives.
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